E-Way Bill and GST Document Validation

• Transport Manager
• Dispatch and Warehouse Manager
• Indirect Tax Manager
• Branch Operations Head at a transporter

Goods moving by road in India travel with a tax invoice or delivery challan and an e-way bill, often generated from an e-invoice. Dispatch teams and transporters handle these documents at speed, and a wrong vehicle number, an expired e-way bill or a GSTIN mismatch can lead to detention of goods and penalties at inspection.

We build a validation layer for dispatch points and transport hubs. Invoices, delivery challans and e-way bills are read from PDFs, photos or your ERP and GST systems. The system checks that GSTINs, document numbers, dates, HSN codes, values and quantities agree, that the e-way bill is active, and that Part B matches the vehicle actually loading. In transit it tracks validity against the expected arrival, alerts the transport team before expiry, and flags consignments moved to a new vehicle without a Part B update. Where you have API access through a GST Suvidha Provider, status can be confirmed against the portal.

• Reads tax invoices, delivery challans and e-way bills from PDFs, photos and system exports
• Cross-checks GSTINs, document numbers, dates, HSN, values and quantities
• Confirms the Part B vehicle number against the vehicle at the loading bay or hub
• Tracks e-way bill validity against shipment ETA and alerts before expiry
• Flags transhipments without a Part B update
• Confirms e-way bill status through a GSP or e-way bill API where you have access

1. 01Capture documents at bookingInvoice, challan and e-way bill are captured from the ERP, a scan or a photo when the consignment is booked.
2. 02Extract and cross-checkKey fields are extracted and compared across documents and with the booking.
3. 03Check status and vehicleE-way bill status is confirmed where API access exists, and Part B is compared with the loading vehicle.
4. 04Hold or releaseMismatches put the consignment on hold for the dispatch team to correct before the vehicle leaves.
5. 05Monitor in transitValidity and transhipment events are tracked, and the transport team is alerted before expiry or when Part B needs updating.
6. 06Keep the recordChecked documents and actions are stored with the consignment for audit and inspection queries.

1. Document capture
   • ERP and e-invoice system export
   • Scan and photo capture at booking counters
   • Vehicle number capture at the gate
2. Extraction and checks
   • OCR and LLM field extraction
   • Cross-document GST rules
   • Vehicle and Part B comparison
3. Status and tracking
   • GSP or e-way bill API status check
   • Validity tracker linked to shipment ETA
   • Transhipment events from the TMS
4. Action and audit
   • Hold and alert console
   • WhatsApp or SMS alerts to branch staff
   • Consignment document archive

Dispatch and branch teams correct every mismatch and decide whether a consignment can move. E-way bill generation, cancellation and extension are done by authorised staff on the portal or through your GST system, not by the AI.

• ERP and e-invoicing system
• GST Suvidha Provider or e-way bill API access
• TMS for bookings, vehicles and ETAs
• Gate or yard management system
• WhatsApp Business API or SMS for alerts

• No generation, cancellation or extension of e-way bills by the AI
• Holds released only on human correction or confirmation
• Rules version-controlled and updated when notifications change
• Low-confidence reads of GSTIN or vehicle number always shown for confirmation
• Document images retained with the consignment for inspection queries

• Designed to support e-way bill requirements under India's GST rules; thresholds, validity and exemptions are configured with your tax team and updated when notifications change.
• Does not replace your GST compliance process or professional tax advice.

• Logistics & Supply Chain

  Customs and Shipping Document Extraction

  Extract and cross-check data from commercial invoices, packing lists, bills of lading, airway bills and certificates of origin, and prepare checked job data for bill of entry or shipping bill filing.

• Logistics & Supply Chain

  Proof of Delivery Capture and Verification

  Check every POD photo or scan for consignment number, date, signature, stamp and remarks, match it to the shipment in your TMS, and flag short, damaged or doubtful deliveries before billing.

• Logistics & Supply Chain

  Freight Invoice Audit Against Rate Contracts

  Audit every carrier or transporter freight bill against your rate contracts, shipment data and PODs, recalculate each charge and flag overbilling, duplicates and unsupported surcharges.

• Accounting, Audit & Consulting

  GST Return Reconciliation (GSTR-2B vs Books)

  Match GSTR-2B and 2A data against the purchase register invoice by invoice, find ITC at risk before GSTR-3B is filed, and draft supplier follow-ups for approval.