Customs and Shipping Document Extraction

• Customs Broker Operations Head
• Freight Forwarding Manager
• EXIM Documentation Executive
• Import-Export Manager

Every import or export job brings a set of documents from shippers, consignees and carriers: commercial invoice, packing list, bill of lading or airway bill, certificate of origin, insurance certificate and sometimes licences or test reports. Documentation executives at customs brokers and forwarders key the same data into their operating system and the customs filing, then check documents against each other by eye.

We build a document pipeline for customs brokers, forwarders and EXIM teams. Each job's documents are classified and key fields extracted: parties, invoice lines with description, quantity, unit price and value, HS codes where stated, Incoterms, container and seal numbers, weights, ports and dates. The system cross-checks documents against each other and the job record, recalculates invoice totals, and flags vague descriptions or missing documents. A documentation executive reviews the checked data on one screen before it goes to your operating system or filing software. Classification and valuation decisions stay with your licensed customs broker.

• Classifies job documents: commercial invoice, packing list, BL, AWB, certificate of origin and insurance
• Extracts parties, invoice lines, values, Incoterms, containers, seals, weights, ports and dates
• Cross-checks quantities, weights and parties across invoice, packing list and transport document
• Recalculates invoice line totals and currency values
• Flags vague goods descriptions and documents missing for the job type
• Exports checked data to your forwarding or customs filing software

1. 01Collect job documentsDocuments arrive by email or customer portal and are grouped by job or shipment reference.
2. 02Classify and extractEach document is classified and its fields extracted with source references.
3. 03Cross-checkValues are compared across documents and with the booking or job record, and totals are recalculated.
4. 04Flag issuesMismatches, vague descriptions and missing documents are listed with the documents involved.
5. 05Executive reviewThe documentation executive confirms the data, resolves flags with the customer and approves the job.
6. 06Export for filingApproved data goes to the forwarding system or filing software for bill of entry or shipping bill preparation.

1. Intake
   • Shared mailbox and customer portal connectors
   • Job grouping by reference
2. Extraction
   • Document classifier
   • OCR and table extraction
   • LLM field extractor with trade document schemas
3. Validation
   • Cross-document consistency rules
   • Invoice arithmetic and currency checks
   • Job-type document checklist
4. Review and export
   • Single-screen review with source highlights
   • Export to forwarding or filing software
   • Audit log

Documentation executives approve all job data before export and resolve mismatches with the shipper or consignee. HS classification, valuation and filing decisions remain with your licensed customs broker.

• Freight forwarding or customs brokerage software (via API or file import)
• ICEGATE filing through your existing filing software
• Email and customer portals
• ERP for importer or exporter master data
• Document management system

• The system never sets a final HS code; any suggestion is labelled for the broker to decide
• Every field linked to its source document and page
• Export only after executive approval
• Customer documents segregated by account
• Extraction schema changes versioned and tested

• Supports accurate declarations under the Customs Act 1962 by checking consistency between commercial and transport documents before filing.
• Customer commercial data is kept confidential and processed in your chosen cloud region.

• Logistics & Supply Chain

  E-Way Bill and GST Document Validation

  Check that each consignment's tax invoice or delivery challan, e-way bill and vehicle details agree before dispatch, then track validity and Part B updates while goods are in transit.

• Logistics & Supply Chain

  Freight Invoice Audit Against Rate Contracts

  Audit every carrier or transporter freight bill against your rate contracts, shipment data and PODs, recalculate each charge and flag overbilling, duplicates and unsupported surcharges.

• Banking

  Trade Finance Document Checking (LCs, Bills of Lading)

  Examine LC presentations against the credit terms, UCP 600 and ISBP, and give trade operations a draft discrepancy list with every finding tied to a document and clause.

• Fintech & Payments

  Invoice and GST Data Extraction for B2B Payments

  Extract GSTINs, HSN lines, tax splits and IRN data from supplier invoices before a B2B payment or invoice financing is released, with tax-logic and duplicate checks.