Hearing and Meeting Transcription with Minutes

• Arbitration Counsel
• Tribunal Secretary
• Litigation Partner
• Company Secretary (In-House Legal)

Ad hoc arbitrations in India often run without a professional stenographer, and lawyers and tribunal secretaries reconstruct proceedings from handwritten notes. Client conferences, witness preparation sessions and internal case meetings produce decisions and action items that live only in someone's notebook.

We build a transcription and minutes pipeline for proceedings where recording is permitted: arbitral hearings, depositions, virtual hearings with the tribunal's approval, and client or internal meetings with participants' consent. Audio from the hearing room or a video-conference platform is split by speaker and mapped to named participants, then transcribed with a glossary built from the matter, including party names, case citations and statutes, across Hindi, English and mixed speech. Low-confidence segments are marked for a transcript reviewer who checks them against the audio. From the reviewed transcript the system drafts minutes, a summary of directions and action items, which counsel or the tribunal secretary approve before circulation.

• Speaker separation mapped to named counsel, witnesses and arbitrators
• Matter-specific glossary for parties, citations, statutes and technical terms
• Hindi, English and code-switched transcription with time stamps
• Low-confidence segments marked for review against the audio
• Draft minutes, directions summary and action items from the reviewed transcript
• Errata workflow for parties to propose corrections

1. 01Confirm permission and captureRecording proceeds only with the tribunal's or participants' permission, from room microphones or the video-conference platform.
2. 02Separate and label speakersSpeech is split by speaker and mapped to the names on the appearance list.
3. 03Transcribe with the glossaryAudio is transcribed using the matter glossary, with time stamps and a confidence score for each segment.
4. 04Review uncertain segmentsA transcript reviewer corrects marked segments against the audio.
5. 05Draft minutesMinutes, directions and action items are drafted from the reviewed transcript.
6. 06Approve and circulateCounsel or the tribunal secretary approve the documents, and parties can submit errata.

1. Capture
   • Hearing room microphone kit
   • Video-conference recording import
   • Permission and consent record
2. Speech processing
   • Speaker separation and labelling
   • Speech-to-text for Hindi, English and mixed speech
   • Matter glossary and custom vocabulary
3. Review
   • Transcript editor synced to audio
   • Confidence highlighting
   • Errata tracking
4. Drafting
   • Minutes and directions drafter
   • Action item extractor
5. Storage and access
   • Matter-restricted storage
   • Version history
   • Retention as agreed for the proceeding

A transcript reviewer checks every low-confidence segment against the audio, and counsel or the tribunal secretary approve the minutes before circulation. Parties can propose errata, which the approver decides.

• Zoom, Microsoft Teams or Google Meet recordings
• Document management system
• Matter management system
• Microsoft Word for transcripts and minutes
• Secure file sharing with parties

• No recording without tribunal or participant permission, and no recording of court proceedings
• Uncertain words marked, never silently filled in
• Minutes drafted only from the reviewed transcript
• Recordings and transcripts restricted to the matter team and kept for the agreed period
• Audio and transcripts not used to train models

• Courts in India generally restrict recording of proceedings without permission; this service is designed for arbitral hearings, depositions and meetings where recording is agreed.
• Recordings contain participants' personal data; consent and retention are handled in line with the DPDP Act 2023.

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