Pharmacy Shelf and Expiry Monitoring

• Chief Pharmacist
• Hospital Pharmacy Manager
• Nursing Superintendent
• Materials and Purchase Manager

Hospital pharmacies and ward stores hold thousands of items, many in strips and vials with tiny printed batch and expiry details. Expiry checks are done by hand, monthly at best, and crash cart checks rely on a nurse ticking a list at the end of a shift. Expired stock, missing emergency drugs and look-alike medicines stored together are found too late.

We build a shelf and expiry monitoring app for pharmacy and nursing teams. Staff photograph a shelf, a ward store rack or each drawer of a crash cart with a phone or tablet. Computer vision identifies products from their packaging, reads batch numbers and expiry dates from labels and counts visible units where possible. Results are compared with the pharmacy system and, for crash carts, with the approved list for that trolley. The app shows near-expiry items by date band, missing or extra items and look-alike medicines stored side by side, and records who checked what and when. Pharmacists confirm uncertain readings and decide on removal or restocking.

• Product recognition from strip, carton and vial packaging in your formulary
• OCR of batch number and expiry date on small and curved labels
• Crash cart drawer checks against the approved item list for each trolley
• Near-expiry bands and first-expiry-first-out prompts based on your thresholds
• Look-alike, sound-alike adjacency alerts from your LASA list
• Comparison of visible stock with the pharmacy system

1. 01CaptureStaff photograph a shelf, rack or crash cart drawer with the app, which guides them to cover each section.
2. 02Recognise and readProducts are identified, and batch numbers and expiry dates are read from labels.
3. 03CompareReadings are compared with pharmacy system stock or the crash cart list.
4. 04Confirm uncertain readingsUnclear labels and uncertain products are queued for a pharmacist to confirm.
5. 05Alert and actNear-expiry, expired, missing and LASA adjacency alerts go to the pharmacist or ward in-charge to act on.
6. 06RecordThe check, findings and actions are logged with time and user for audit.

1. Capture
   • Mobile app with guided capture
   • Optional fixed shelf cameras
2. Vision
   • Product recognition model trained on your formulary packaging
   • Label OCR for batch and expiry
   • Visible unit counting
3. Matching
   • Pharmacy system stock connector
   • Crash cart list library
   • LASA list and adjacency rules
4. Review and alerts
   • Pharmacist confirmation queue
   • Alerts to pharmacy and wards
5. Audit
   • Check log with user and time
   • Reports for the pharmacy and therapeutics committee

Pharmacists confirm uncertain readings and decide on every removal, return or restock. For crash carts, the ward in-charge nurse remains responsible for the check; the app provides evidence and catches what a tick-list can miss.

• Pharmacy or inventory module of the HIS
• Materials management or purchase system
• Hospital-issued phones or tablets
• Messaging or task tool for alerts
• Pharmacy and therapeutics committee reporting

• Uncertain expiry readings never marked as safe; they go to a pharmacist
• Product recognition limited to your formulary, with unknown items flagged
• Capture guidance keeps patients and patient data out of photos
• Thresholds and LASA lists owned and versioned by pharmacy

• Supports, but does not replace, pharmacy record-keeping duties under drug control rules, including registers for scheduled and controlled medicines.
• Medication storage and expiry checks are a regular focus of accreditation reviews such as NABH, and the check log helps you evidence them.

• Healthcare & Hospitals

  Hand-Hygiene and PPE Compliance Monitoring

  Measure hand-hygiene opportunities and PPE use at ICU, ward and OT entry points from cameras, with faces blurred on the device and results shown as unit-level trends for infection control.

• Retail, D2C & Quick Commerce

  Shelf Availability and Planogram Compliance

  Turn merchandiser and store shelf photos into SKU-level facings, out-of-stock gaps, price-label checks and planogram scores, with doubtful detections sent to a reviewer.

• Pharma & Life Sciences

  Packaging and Label Inspection

  Camera checks on cartons, labels and blister foils that verify batch, expiry, MRP and codes, compare print against approved artwork, and reject mismatches with image evidence.