Permit and Compliance Document Tracking

• Head of Environment and Compliance
• Mine Manager or Plant Head
• Regulatory Affairs Manager
• Project Development Lead, Renewables

A single mine, power plant or solar park operates under a stack of approvals: environmental clearance, consent to establish and consent to operate, forest clearance, explosives and petroleum storage licences, mine plan approvals, grid connectivity and electrical inspector approvals. Each carries its own validity, conditions and reporting duties, often spread across long letters in different formats.

We build an obligation tracker fed by your permits and licences. Documents are uploaded or pulled from your document system, read by OCR and a language model, and split into structured records: permit type, issuing authority, reference number, validity, and each condition with any recurring duty it creates. A compliance officer corrects flagged fields and approves the condition list before anything enters the register. Each obligation then gets an owner, a due date and reminders by email, Teams or WhatsApp, with escalation to the site head if evidence is missing. Evidence such as monitoring reports and photos is linked to the condition it supports, and the tracker drafts compliance status tables for sign-off.

• Extracts permit type, issuing authority, reference number and validity from licences and consents
• Splits approval letters into individual conditions and identifies recurring duties
• Builds an obligation calendar with owners, due dates and escalation rules
• Sends reminders by email, Microsoft Teams or WhatsApp to site owners
• Links evidence such as monitoring reports, photos and receipts to each condition
• Drafts compliance status tables in the structure your reports follow, for review

1. 01Load the permit setPermits, licences and approval letters are uploaded or synced, including scanned and regional-language documents.
2. 02Extract dates and conditionsOCR and an LLM capture metadata and split each document into conditions, keeping the original wording of every condition.
3. 03Verify and approveThe compliance officer corrects any low-confidence fields and approves each permit's condition list.
4. 04Assign owners and due datesEvery obligation gets an owner, a due date and an escalation path.
5. 05Remind and collect evidenceOwners receive reminders and upload evidence; missing evidence near the due date escalates to the site head.
6. 06Draft the status reportThe tracker drafts a compliance status table for review and sign-off before anything is submitted.

1. Intake
   • Upload portal and email intake
   • Document management system sync
   • Site and entity master data
2. Extraction
   • OCR with multilingual support
   • Permit type classifier
   • LLM condition splitter with schemas
3. Obligation management
   • Obligation register
   • Calendar and reminder engine
   • Evidence store linked to conditions
4. Review and reporting
   • Compliance officer review screen
   • Status report drafts
   • Change history and audit trail

The compliance officer corrects flagged fields and approves each permit's condition list before it enters the register. Interpretation of conditions, legal positions and all submissions to authorities stay with your team.

• SharePoint or a document management system
• Email and Microsoft Teams
• WhatsApp Business API for site reminders
• ERP or project management tools for owner and site data
• Environmental monitoring data portals or CEMS exports, where used

• Conditions are always shown in their original wording beside any summary
• Validity and due dates checked against the source and confirmed by a person
• Nothing is submitted to any authority automatically
• Not positioned or used as legal advice
• Every change to the register is versioned and attributable

• Helps permit holders track conditions of environmental clearances and of consents issued under India's Air and Water Acts; responsibility for compliance stays with the permit holder.
• Not legal advice; your compliance and legal teams interpret obligations.

• Energy, Mining & Utilities

  Technical Report Search Assistant

  A search assistant over geological, engineering and incident reports that answers engineers' questions with page-level citations and respects existing document permissions.

• Energy, Mining & Utilities

  Inspection and Maintenance Report Extraction

  Extract readings, observations and recommendations from test reports, NDT surveys, vendor service reports and job cards into your CMMS, with out-of-limit values flagged for engineers.

• Legal

  Contract Clause Extraction and Risk Flags

  Extract key clauses, dates and obligations from executed and incoming contracts, compare them with your playbook and flag deviations, with every item linked to the clause it came from.

• Real Estate & Construction

  RERA and Project Document Data Extraction

  Collect project listings, unit inventory and filed documents from state RERA portals into a clean, comparable dataset, with quarter-on-quarter changes flagged for analysts.