RC, Insurance and PUC Document Extraction

• Fleet Onboarding Manager
• Used-Car RC Transfer Desk Lead
• Dealer Insurance Desk Manager
• Operations Head at a Mobility Platform

Used-car buyers, fleet operators, rental and subscription companies and ride-hailing platforms check the same vehicle documents again and again: the registration certificate, the motor insurance policy, the PUC certificate and, for commercial vehicles, fitness and permit. Each arrives as a phone photo, a smart-card scan or a DigiLocker PDF, and every detail is re-typed.

We build a vehicle document pipeline that accepts uploads, WhatsApp photos and, with the owner's consent, DigiLocker documents. Each document is classified, then OCR and a language model extract registration number, chassis and engine numbers, owner name, ownership serial, hypothecation, registration and validity dates, insurer, policy number, cover type and PUC validity. Fields are cross-checked across documents and, where you choose, against registry data through an authorised provider. Mismatches and low-confidence fields go to an operations executive. Clean records flow into your DMS or fleet system, and an expiry calendar sends renewal reminders.

• Classifies RC, insurance policy schedule, PUC, fitness certificate, permit and driving licence
• Extracts registration, chassis, engine, owner, hypothecation and validity details
• Cross-checks chassis and registration numbers and owner names across documents
• Optional checks against registry data through an authorised VAHAN-based provider
• Expiry calendar with renewal reminders for insurance, PUC, fitness and permits
• Flags hypothecation, ownership changes and name mismatches for the transfer desk

1. 01Receive documentsDocuments arrive by app upload, WhatsApp or consented DigiLocker pull, grouped by vehicle.
2. 02Classify and extractEach document is classified and its fields extracted with confidence scores and links to the source image.
3. 03Cross-checkChassis, registration and owner details are compared across documents and, optionally, with registry data.
4. 04Review exceptionsMismatches and low-confidence fields go to an operations executive for resolution.
5. 05Create the vehicle recordVerified data is written to the DMS, fleet or onboarding system.
6. 06Track expiryValidity dates feed a calendar that reminds owners and fleet managers before documents lapse.

1. Intake
   • App and web upload
   • WhatsApp document intake
   • DigiLocker pull with owner consent
2. Extraction
   • OCR with layout detection
   • Document classifier
   • LLM field extractor with schemas
3. Verification
   • Cross-document rules
   • Registry check through an authorised provider
   • Expiry and validity rules
4. Review and integration
   • Operations review queue
   • DMS or fleet system API
   • Reminder engine

Operations executives resolve every mismatch and low-confidence field. Purchase, onboarding and transfer decisions stay with your team; the system never rejects a vehicle or driver on its own.

• Dealer management or fleet management system
• DigiLocker, with the owner's consent
• Authorised VAHAN-based vehicle data provider
• WhatsApp Business API
• CRM or onboarding platform

• Aadhaar numbers masked on capture and never stored in full
• Registry checks only through authorised channels
• No automatic rejection; exceptions go to people
• Every field linked to its source image
• Document images retained only for the period your policy sets

• Owner and driver details are personal data handled under the DPDP Act 2023; Aadhaar, where collected, is masked and handled per UIDAI rules.
• Expiry reminders help owners keep insurance and PUC valid as the Motor Vehicles Act requires; responsibility stays with the vehicle owner.

• Automotive & Mobility

  Used Car Inspection and Damage Detection

  Guided photo capture and damage detection for used-car evaluations, with panel-wise damage maps, odometer and chassis checks and draft refurbishment items for evaluators to confirm.

• Automotive & Mobility

  Number Plate and Document Capture at Service Centres

  Read number plates at the workshop gate, pull up the appointment and history from the DMS, and capture walk-around, dashboard and document photos into a pre-filled job card.

• NBFCs & Lending

  Vehicle and Asset Inspection from Photos for Auto Loans

  Check vehicle and equipment photos for used-vehicle, tractor and commercial vehicle loans: read chassis, engine and plate numbers, match them to RC and invoice, and flag damage and reuse.

• NBFCs & Lending

  Loan Application Document Extraction

  Read loan files from branches, DSAs and digital journeys, extract KYC, income and business fields into your LOS, and flag missing or inconsistent documents before credit review.